EDI 850 x12 Purchase Order Specification, Sample File

EDI 850 x12 – Purchase Order

EDI 850 x12 is an electronic version of a purchase order (PO) that represents the buyer’s formal request for specific goods or services from a seller. Like the paper version, EDI 850 usually contains:

• Item identifier(s) or description(s)
• Quantity
• Pricing (as agreed upon)
• PO number and date
• Requested ship / delivery date
• Requested delivery location

Transaction before

None

Format

ASC X12 Standard

Transaction after

EDI 855 – Purchase Order Acknowledgment

EDI 850 - Sample File

ISA*00* *00* *01*085767000 *ZZ*Company *161206*2115*U*00401*000005007*0*P*:~ GS*PO*085767338*Company*20161206*2115*5007*X*004010~ ST*850*0001~ BEG*00*DS*5907867**20161206~ CUR*SN*USD~ REF*8M*COMPANYB*ORIGIN~ PER*OC*Donna Person*TE*4255552515 *FX*4255553875~ FOB*PP*ZZ*UPS Ground #442E1W~ DTM*010*20161206~ TD5**2*UPSN**UPS Ground #442E2E*******SG~ N9*LI*TEXT~ MSG*If items are available for partial shipment, please contact companyA@trading.com for authorization prior to release~ N1*ST*Company Attn 41309514*92*0857673380000~ N3*1000 BABELWAY PL~ N4*CHICAGO*IL*60639-1030*US~ PER*ST*Sender*TE*7735555120~ N1*BT*CompanyA*92*0857673380000~ N3*1000 BABELWAY PL~ N4*City*UT*98034*US~ PER*IC*Donna Person*TE*4255552515~ PO1*1*1*EA*8.90**VP*32230538~ CTT*1*1~ AMT*TT*8.90~ SE*22*0001~ GE*1*5007~ IEA*1*000005007~

Segments of Interest

For general information purposes only. Your trading partner’s specifications may vary.

DTM (Date/Time reference) segment

Specifies pertinent dates and times

DTM01 element

Specifies the kind of date used in DTM02 (e.g. “Requested Ship” or “Cancel After”) and / or time used in DTM03

DTM02 element

The date referenced in DTM01 expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM03 element

The time referenced in DTM01 expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM04 element

Code identifying the time in DTM03. In accordance with International Standards Organization standard 8601, time can be specified by a + or – and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and – are substituted by P and M in the codes that follow

DTM05 element

Code indicating the date format, time format, or date and time format in DTM02 and DTM03

DTM06 element

Expression of a date, a time, or range of dates, times or dates and times in DTM02 and DTM03

SDQ (Ship destination quantity) segment

Contained in the P01 set, the SDQ segment specifies shipment quantities for multiple destinations (when goods are routed to multiple destinations in retail, for instance)

SDQ01 element

Code specifying the units in which a value is being expressed

SDQ02 element

Code indicating how shipment destinations in subsequent elements are specified

SDQ03 element

Code identifying destination #1

SDQ04 element

Numeric value of quantity to destination #1

SDQ05 element

Code identifying destination #2

SDQ06 element

Numeric value of quantity to destination #2

Other Things to Know About EDI 850

EDI 850 vs. EDI 855

EDI 855 is a response (or Acknowledgment) to the transmission of an EDI 850 (purchase order). In essence, a seller or supplier communicates whether the purchase order was accepted or rejected.

EDI 850 version 4010

Version 4010 (or 004010) is a widely used version of the X12 standard. Small — yet sometimes significant — differences exist between standard versions, which is why it is important to know and support the version used by your trading partner. Since Version 4010’s release, another 20 versions of the X12 standard have been published.