EDI 210 – Motor Carrier Freight Details and Invoice

EDI 210, or a Motor Carrier Freight Details and Invoice, is an electronic data interchange (EDI) document used exclusively in the transportation industry. An EDI 210 provides an itemized list of shipping-related charges that are sent from a carrier to a shipper / seller. Like its paper invoice counterpart, EDI 210 contains:

• Invoice number
• Total weight and charges
• Terms of sale
• Order information detail
• Route information
• Delivery date and time

Transaction before

EDI 856 – Advance Ship Notice

Format

ASC X12 Standard

Transaction after

EDI 846 – Inventory Inquiry / Advice

EDI 210 - Sample File

ISA*00**00**02*ABCD*01*ACME CO*170325*1837*U*00401*100000687*0*P*>~
GS*IM*HLNF*ACME CO*20170325*1837*200000687*X*004010~
ST*210*300005538~
B3**INV894341*AYM270863*TP**20170325*14677**20170325*035*ABCD*20170325~
N1*BT*ABCD RESTAURANT CO~
N3*1234 W MICHIGAN AVE~
N4*Battle Creek*MI*49014~N1*CN*ABCD RESTAURANT CO~
N3*1234 W MICHIGAN AVE~
N4*Battle Street*MI*49014~
N1*SH*AY McStreet~
N3*6000 Shauntelle Road~N4*Dubuque*IA*52002~
LX*1~
L5*1*SHIPMENT CHARGES~
L0*1***2348*G***2*SKD**L~
L1*1*28.78*PH*67575*****~
LX*2~
L5*2*DISCOUNT~
L0*2***2348*G***2*SKD**L~
L1*2*-540.60*PH*-54060*****~
LX*3~
L5*3*FSC LTL~
L1*3*8.60*VS*1162****FUE****FSC LTL~
L3*2348*G***14677******200~
SE*24*300005538~
GE*1*200000687~
IEA*1*100000687~

Segments of Interest

For general information purposes only. Your trading partner’s specifications may vary.

The B3 segment communicates the basic details of a carrier’s invoice.

B301 element

Code specifying relationship of this shipment with respect to other shipments given to the carrier at the same time

B302 element

Identifying number assigned by issuer (i.e. invoice number)

B303 element

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

B304 element

Code identifying payment terms for transportation charges

B305 element

Code specifying the weight unit

B306 element

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

B307 element

Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified

B308 element

Code indicating that the transaction set contains information which corrects previous information

B309 element

Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

B310 element

Code specifying type of date or time, or both date and time (qualifier)

B311 element

Code identifying the Standard Carrier Alpha Code

B312 element

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

B313 element

Code specifying the types of tariff services for rating purposes

B314 element

Code identifying the trade terms which apply to the shipment transportation responsibility

Other Things to Know About EDI 210

EDI 210 vs EDI 214

Whereas EDI 210 is essentially an invoice for motor carriers, EDI 214 is a shipment status message. An EDI 214 communicates a load’s whereabouts (along with some other shipment details) in the pickup / delivery process.

EDI 210 Charge Codes (L108 Codes)

The L1 segment, grouped with LX line number in EDI 210, offers a way for carriers to itemize miscellaneous shipping charges that they may wish to pass on to shippers / sellers. These charges could include fuel surcharges; reconsignment, diversion, or stop charges; delivery or pickup charges; service taxes; and even repair fees. Trading partner specifications for the L1 segment (and the L108 element, in particular) should give insight as to which charges are acceptable and how these charges should be coded in the EDI 210.

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