EDI 940 – Warehouse Shipping Order

EDI 940 is an electronic data interchange (EDI) document commonly used among third-party logistics (3PL) providers and their supplier / sellers. It generally represents a supplier / seller’s request to ship specified goods from a remote warehouse to a buyer indicated on the request. Aside from authorization a shipment, EDI 940 can modify or cancel the order. An EDI 940 contains:

• PO number
• Party ID (seller / supplier and buyer)
• Equipment and temperature information
• Shipment transport instructions
• Special handling information
• Shipment details (product ID, quantity, etc.)

Transaction before

EDI 855 – Purchase Order Acknowledgment

Format

ASC X12 Standard

Transaction after

EDI 945 – Warehouse Shipping Advice

EDI 940 - Sample File

ISA*00* *00* *01*BIGETP *01*035230000 *180327*0131*U*00401*000575103*0*P*^~
GS*OW*053980000*035230000*20180327*013134*575103*X*004010~
ST*940*0001~
W05*N*0080215659*4000207344~
N1*SF*American Company, Inc.*91*3010~
N2*3PL CHICAGO, CN~
N4*CHICAGO*020**CN~
N1*ST*Atlanta Technology*91*0002965161~
N2*Co Ltd*B2-1-2,~
N2*Building 2, Marrietta~
N3*No 27 Huangping Road~
N4*Chicago*010*100096*CN~
PER*CN****FX*010-63340122~
N1*BT*Atlanta Technology*91*0002908712~
N2*Comp Ltd*Rom0852, 4 unit, 12F, No 7 Building,~
N3*No 7 Harvard Street~
N4*Chicago*010*100190*CN~
PER*CN****FX*010-58947727~
N9*KK*LF~
N9*ZZ*DDP*CHICAGO~
N9*ZC*06~
G61*DC*Atlanta Technology*TE~
G62*10*20180328~
G62*02*20180327~
W66*PL*ZZ********CALL~
LX*1~
W01*2*PC*000619002280*VN*E000169~
G69*ET1929LM-7BOO-1-WH-G~
N9*LI*000010~
N9*SE*X~
N9*CO*CS13237~
N9*1R*FGI~
N9*ZZ*CN~
N9*9X*TAN~
W76*2*0*KG~
SE*34*0001~
GE*1*575103~
IEA*1*000575103~

 

Segments of Interest

For general information purposes only. Your trading partner’s specifications may vary.

The W66 segment outlines instructions designed to help a carrier deliver requested goods to a specific buyer.

W6601 element

Code identifying payment terms for transportation charges

W6602 element

Code specifying the method or type of transportation for the shipment

W6603 element

Code specifying pallet exchange instructions

W6604 element

Code identifying loading or unloading a shipment

W6605 element

Free-form description of the routing or requested routing for shipment, or the originating carrier’s identity

W6606 element

Code identifying type of free on board (FOB) point

W6607 element

Descriptive name of FOB point

W6608 element

Code indicating method of payment acceptable for cash on delivery (COD) charge collection

W6609 element

Monetary amount

W6610 element

Code identifying the Standard Carrier Alpha Code

Other Things to Know About EDI 940

EDI 940 vs EDI 945

EDI 940 is an order from a supplier / seller to ship requested good(s) to a buyer. EDI 945 follows the EDI 940 transaction as a shipping confirmation to the supplier / seller from the remote warehouse / 3PL — after the specified shipment has been made.

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