EDI 856 – Advance Ship Notice

EDI 856 is an advance ship notice (ASN) that is sent through electronic data interchange (EDI). The ASN provides information on goods — including packing list and tracking codes — planned for shipment. It can be issued to the buyer by either the seller or a third-party logistics (3PL) / remote warehouse contracted by seller. The An EDI 856 contains:

• Shipment ID
• Shipment detail (quantity or number of items to ship)
• PO reference
• Item physical details (packaging, weight, dimensions)
• Product / item description (free-form description)
• Carrier details (routing sequence, transit time)
• Delivery location

Transaction before

EDI 855 – Purchase Order Acknowledgment
EDI 945 – Warehouse Shipping Advice

Format

ASC X12 Standard

Transaction after

EDI 214 – Transportation Carrier Shipment Status Message

EDI 856 - Sample File

ISA*00**00**XX*XXXXXXXXXX*ZZ*VNEDIDID*150714*1050*U*00401*000000049*0*T*|~
GS*IN*305678132*149825353*20100518*1437*137*X*004010~
ST*856*0001~
BSN*00*SHIPMENTID*20130716*1621*0001~
HL*1**S~
TD5**2*FDEG**FedEx Home Delivery #214581111*******SG~
N1*ST*Sam Sample~
N3*1234 Camino Del Rio*#B52~
N4*Sample*UT*94609*USA~
N1*SF*Company B~
N3*2999 Sample Ln*Ste. 16~
N4*Sample*UT*78040*USA~
HL*2*1*O~
PRF*PONUMBER***20130712~
HL*3*2*P~
TD1*CTN*1****G*1*LB*864*CI~
REF*2I*983028870040563~
HL*4*3*I~
LIN*1*VN*108004*UP*846216010000*BP*6220204~
SN1**1*EA~
PID*F****wall clock~
HL*5*3*I~
LIN*1*VN*9061TZG*UP*783927137751*BP*2369943~
SN1**1*EA~
PID*F****Outdoor Wall 1Lt~
CTT*5*2~
SE*25*0001~
GE*1*137~
IEA*1*000000049~

Segments of Interest

For general information purposes only. Your trading partner’s specifications may vary.

The TD5 segment provides the basis for tracking goods through every shipping movement (a single route among a sequence of routes leading to delivery). Because multiple shipping methods and carriers may be used during the course of a given shipment, carriers / shipping methods can be specified and tied to each shipping movement in the routing sequence. Often carriers are identified using Standard Carrier Alpha Codes (SCAC) developed and managed by the National Motor Freight Traffic Association based in the United States.

TD501 element

Code specifying the relationship of a carrier to a specific shipment movement (routing sequence)

TD502 element

Code specifying the system/method of code structure used for Identification Code (qualifier)

TD503 element

Code identifying a party or other code

TD504 element

Code specifying the method or type of transportation for the shipment

TD505 element

Free-form description of the routing or requested routing for shipment, or the originating carrier’s identity

TD506 element

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

TD507 element

Code identifying type of location (qualifier)

TD508 element

Code which identifies a specific location (identifier)

TD509 element

Code identifying the point of origin and point of direction

TD510 element

Code specifying the value of time used to measure the transit time (qualifier)

TD511 element

The numeric amount of transit time

TD512 element

Code indicating the level of transportation service or the billing service offered by the transportation carrier (repeats in TD513 and TD514)

TD515 element

Code identifying the country

X12 fundamentals

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Transmission methods

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