EDI 846 – Inventory Inquiry / Advice

EDI 846 is the electronic option a seller can use to issue an inventory inquiry or inventory advice to a buyer (typically a reseller or a retailer). The seller can use EDI 846 to communicate the availability of a new product (without the buyer’s commitment to purchase) or inventory levels at various holding locations, especially when discounts are available for overstocked items. Like the paper version, EDI 846 contains:

• Item ID
• Party ID and location
• Administrative communications contact
• Currency
• Transaction totals

Transaction before

EDI 940 – Warehouse Shipping Order (delivering goods through 3PL)

EDI 204 – Motor Carrier Load Tender (delivering goods by Carrier)

Format

ASC X12 Standard

Transaction after

EDI 820 – Payment Order / Remittance Advice

EDI 846 - Sample File

ISA*00* *00* *08*1234567890 *01*999999999 *101127*1719*U*00401*000003678*0*P*>
GS*IB*4405197800*999999999*20101127*1719*1421*X*004010VICS
ST*846*1001
BIA*13*PI*4589*20001104
DTM*040*20001108
N1*DS*HC DISTRIBUTOR*21*78YU0JN90
PER*IC*PAUL SMITH*TE*651-555-0891*EM*COMPANY@1EDISOURCE.COM
LIN*1*MG*1000*UK*50387698433528*LT*43552
PID*F****DRAPE, SMALL TOWEL, CLEAR PLASTIC, ADHESIVE STRIP
CTT*1
SE*9*1001
GE*1*1421
IEA*1*000003678

Other Things to Know About EDI 846

EDI 846 and SAP

SAP is a well-known provider of enterprise resource planning (ERP) software among sellers (i.e. manufacturers and suppliers). Sellers that work with 3PLs to manage and ship goods will typically receive an EDI 846 after the close of business, so that sellers can run a reconciliation report. To run the report in an SAP ERP, an EDI 846 document must be transformed from X12 to an intermediary document (IDoc) format acceptable by SAP.

X12 fundamentals

Free X12 file viewer

Transmission methods

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