EDI 204 – Motor Carrier Load Tender

EDI 204, or a Motor Carrier Load Tender, is an electronic data interchange (EDI) document used exclusively in the transportation industry. EDI 204 allows shippers / sellers to tender (or offer) a load to a partner carrier. In addition to tendering a new load, shippers / sellers can also use EDI 204 to cancel pickup or modify the shipment details of an existing load. An EDI 204 contains:

• Standard point location
• Load details (weight, number of pallets / units, etc.)
• Shipment ID number
• Transportation terms
• Handling requirements
• Any special instructions
• Stop-off details
• Amount charged (for the total invoice)

Transaction before

EDI 855 – Purchase Order Acknowledgment

Format

ASC X12 Standard

Transaction after

EDI 990 – Response to a Load Tender

EDI 204 - Sample File

ISA*00**00**ZZ*BABELMENT*02*HLNF*171228*1508*U*00401*000000001*0*P*:~
GS*SM*MGACUMENT*HLNF*20171228*150809*1*X*004010~
ST*204*000010001~
B2**HLNF**HLNF0000T**PP~
B2A*00*LT~
L11*HLNF0058T*BM*Load ID~
NTE**~
N1*BT*Client Manager c/o Babelway Partner Technologies*93*LOC16~
N3*911 South Avenue~
N4*Atlanta*GA*30092*US~
S5*1*CL~
L11*HLNF0058T*CR*Load ID~
G62*37*20180103*I*0800~
G62*38*20180103*K*1630~
AT8*G*L*6000**4~
N1*SH*INDIANA COMPANY LLC*93*30441~
N3*51702 APPLE DRIVE~
N4*BOSTON*MA*08180*US~
G61*IC*Peter*TE*800-685-0655~
L5**Metal Pieces***PLT*SN96*SI~
AT8*G*L*2500**2~
L5**Freight All Kind***PLT*SN97*SI~
AT8*G*L*3500**2~
S5*2*PU~
L11*PPNF0058T*CR*Load ID~
G62*53*20180104*G*0800~
G62*54*20180104*L*1700~
AT8*G*L*2500**2~
N1*CN*Davis Metal Works*93*30007~
N3*9917 N. Canyon~
N4*City Park*WI*611158212*US~
G61*IC*Gary*TE*800-659-3210~
L5**Metal Pieces***PLT*SN96*SI~
AT8*G*L*2500**2~
S5*3*CU~
L11*HLNF0058T*CR*Load ID~
G62*53*20180105*G*0700~
G62*54*20180105*L*1500~
AT8*G*L*3500**2~
N1*CN*KRM-Manufacturing*93*FFP~
N3*3281 W CR 0 N/S~
N4*Frankfort*IL*46041*US~
G61*IC*Tray*TE*800-468-2210~
L5**Freight All Kind***PLT*SN97*SI~
AT8*G*L*3500**2~
L3*6000*G*250*FR*25000******4~
SE*45*000010001~
GE*1*1~
IEA*1*000000001~

Segments of Interest

For general information purposes only. Your trading partner’s specifications may vary.

The L11 segment provides any necessary instructions or reference information the shipper / seller would like to pass on to the carrier (related to load, pick-up, or drop-off details). Depending on its location within the document, the first three elements of this segment can be defined by the shipper / seller. Multiple L11 segments can be used in the same document.

L1101 element

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L1102 element

Code identifying the Reference Identification

L1103 element

A free-form description to clarify the related data elements and their content

L1104 element

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

L1105 element

Code indicating a Yes or No condition or response

The G62 segment specifies timing in conjunction with a load pick-up or drop-off. Like the L11 segment, G62 is embedded within the S5 (Stop-off Details) group.

G6201 element

Code specifying type of date (qualifier)

G6202 element

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

G6203 element

Code specifying the reported time

G6204 element

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G6205 element

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or – and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and – are substituted by P and M in the codes that follow

Other Things to Know About EDI 204

EDI 204 vs EDI 214

Whereas EDI 204 is the shipper / seller’s request to transport a load, EDI 214 is a shipment status message. An EDI 214 communicates a load’s whereabouts (along with some other shipment details) in the pickup / delivery process.

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